Your privacy & personal data
Aspect respects your privacy and is committed to protecting your personal data. This privacy notice explains how we lawfully process your personal data, including the collection, use, storage and transfer of your data. The notice provides information about your privacy rights and our obligation to lawfully protect your privacy while using services provided by Aspect.
Who is responsible for your data
London School of Economics and Political Sciences (“LSE”, “we”, “us”, or “our”) is responsible for your personal data and is the designated “data controller” for the Aspect programme. Oxentia Ltd has been appointed as the “data processor” for the Aspect programme by LSE.
LSE is a private company limited by guarantee in England.
Registration number: 70527
Registration address: Houghton Street, London, WC2A 2AE, UK
Oxentia is a limited company registered in England.
Registration number: 10537918
Registration address: 30 Upper High Street, Thame, Oxfordshire, OX9 3EZ, UK
If you have any questions about this privacy statement or how and why we process personal data, please contact LSE’s Data Protection Officer on:
Email: glpd.info.rights@lse.ac.uk
Personal data we collect about you
We may collect, use, store and transfer the following kinds of personal data about you, when you submit it to us:
- Email communications: If you get in touch with us by submitting a message through our website Contact form, we will record your first name, last name, email address, organisation, areas of interest and any message you send.
- Marketing and Communications Data: If you sign up to receive the Aspect Newsletter, we will collect your first name, last name, email address, job title/position and company/organisation name.
Website analytics
We use Google Analytics to track and analyse web traffic in order for us to improve our website and provide us with essential marketing data (e.g. number of page views to our site in a month). Only anonymous data is stored and we take care to avoid any personal data being sent to Google Analytics. We collect this data under the “legitimate interest” lawful basis.
How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal information for the following reasons:
- To respond to requests and enquiries from you, which you have submitted via our email address or website contact form
- Where you have consented (subscribed) to receive email marketing communications (the Aspect Newsletter) from us.
- Where we need to comply with a legal or regulatory obligation.
Your communication preferences
The Aspect website offers an email Newsletter Subscription service, allowing users to voluntarily sign up to receive information about the Aspect programme. If you subscribe to these updates we will collect your first name, last name, email address, job title/position and company/organisation name. By submitting the Newsletter subscribe form you are subscribing to the Aspect newsletter, your information will be securely transferred to Aspects’ marketing platform, Mailchimp.
If you have previously subscribed, you can use the Unsubscribe link at (at the bottom of all Newsletters) to opt-out of receiving further Aspect Newsletters from us. You can update your preferences at any time.
If you Unsubscribe from the Aspect newsletter, we will keep a note of your email address and your request so that we can make sure you are excluded from future Newsletters.
Sharing your personal information
We will only share your personal information with the following third parties to assist with the processing of your enquiry to Aspect:
- Staff members of London School of Economics and Political Sciences.
- Staff members of Oxentia Ltd, the programme management team appointed by LSE.
- Trusted third parties such as Aspect member universities and partners.
Aspect facilitates online event registration via our website and on occasion third party websites such as Eventbrite. Personal information may be collected via event registration forms and the type of information collected will vary. We may share registrant information with third parties in association with the event such as hotels, event organisers (including via third party web sites), trainers etc., however we will never pass your details to third parties in order for them to contact you without your express consent.
How we protect your data
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How long we keep your data
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for.
We will actively review the information we hold and when there is no longer a customer, legal or business need for us to hold it, we will either delete it securely or in some cases anonymise it.
Your rights
You have the right to request access to, and update or correct, personal data held by us. You can email LSE’s Data Protection Officer at glpd.info.rights@lse.ac.uk to exercise this right. We aim to respond to any requests for information within one month and will make corrections based on your updated information. If the request is particularly complex we may have to extend this period to three months, but we will notify you within one month if this is the case.
Where we process personal data based on consent, for example our Aspect Newsletter, you have the right to withdraw your consent at any time by clicking on the unsubscribe link which we include in all our Newsletter emails.
As well as rights of access and amendment referred to above, you may have other rights in relation to the personal data we hold, such as a right to erasure/deletion, to restrict or object to our processing of personal data and the right to data portability.
If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you have any complaints concerning the processing of your personal data please email glpd.info.rights@lse.ac.uk.
Changes to this privacy statement
This Privacy Statement will be kept under regular review and was last updated on November 29th 2019.